From intro call to AI roadmap in 48 hours.
Around 40%* of your tenant inquiries answered automatically.
Built by Felix Steinhauser, 14 years in AI at SIXT, most recently as Director of AI Strategy & Delivery.
30-minute intro call. Report in 48 hours. No sales pitch.
Hausverwaltung Musterstadt GmbH
27.08.2026
| Process | Modelled share |
|---|---|
| Tenant inquiriesHouse rules, billing, repair status | 35–45% |
| Damage reportsClassification & contractor routing | 20–30% |
| Dunning / collectionsDeadline detection, legally compliant templates | 10–15 hrs/month |
Modelled calculation based on comparable portfolio sizes, not a measured result for this company. Fictional example to illustrate the roadmap format.
Not in property management? Other industries
Around 40%* of your tenant inquiries answered automatically.
The tenant inquiry agent works inside your email inbox: it answers routine tenant and owner inquiries on its own and presents complex cases to you for approval. GDPR-compliant, integrated with your existing software, at a fixed price.
Tenant inquiry agent
Reads every incoming inquiry, answers routine cases on its own, and routes everything else to your team in a structured way.
Route damage reports
Classifies incoming reports, prioritizes them, and assigns contractors. Nothing falls through the cracks.
Automate dunning
Detects overdue payments and generates legally compliant reminder letters. You approve, the system sends.
* Modelled calculation based on typical inquiry volumes, not a measured customer result.
An on-site voice recording becomes a send-ready PDF quote in minutes. The same QuoteFlow technique we use for property managers, proven on a different process.
Read the case studyA single customer case, not an average. We check how it transfers to your operation in the intro call.
Who builds this.
Felix Steinhauser spent 14 years digitising operations at SIXT, most recently as Director of AI Strategy. Vectimo isn't a consulting firm that delivers PowerPoints. We build what we recommend. We know the reality of operational teams: tight staff, legacy systems, no time for IT projects. That's exactly what our approach is built for. You get full attention, a fixed price, and someone who has built every automation himself.
From potential analysis to roadmap.
Three steps, each with a clear outcome. No non-committal "let's get to know each other" call that leads nowhere.
Intro call
30 minutes, free of charge. We listen to where you're currently losing time and whether AI automation makes sense for you.
Analysis
We review your workflows and model the automation potential based on your actual data, not assumptions about your industry.
AI roadmap in 48 hours
You receive a prioritized roadmap with the automations that pay off fastest for you.
Not in property management? Vectimo automates for other industries too.