Manage more units. Without hiring more staff.
AI automation for property management — from arrears to maintenance tickets to tenant communication. Live in 4 weeks, GDPR-compliant, no new ERP needed.
Your reality, in numbers.
of property managers report staff overload.
Source: VDIV Industry Barometer 2025of larger firms are investing in automation.
Source: VDIVuse AI tools today — the rest lose time every day.
Source: VDIVYou manage more units than ever — with the same team. Tenant enquiries, arrears, contractor coordination, utility billing: all important, all time-consuming, all repeatable.
Three workflows that give you time back immediately.
Automate arrears chasing
AI detects overdue payments and generates legally compliant reminder letters. You approve, AI sends — no more emotionally draining phone calls.
Route maintenance tickets intelligently
Tenants report via email/WhatsApp/phone — AI classifies, prioritises, assigns contractors. No more tickets falling through the cracks.
Offload tenant communication
24/7 AI answers to standard enquiries (house rules, waste collection, repair status). What AI can't handle gets routed to your team, structured.
Live in 4 weeks. Fixed price. No risk.
Audit
We examine your workflows, your software (DOMUS / Immoware / Casavi / etc.), your team. You receive a clear report: where you're losing time, what can be automated, what can't.
Setup
We build 1–2 automations, integrated into your existing software (or as a supplement if no API is available). GDPR-compliant, data stays in Germany.
Rollout
Training for your team, documentation, handover. Optional: monthly support and expansion.
€8,500 fixed price for audit + setup.
No hidden consulting fees. No ongoing contract if you don't want to continue.
Operator, not consultant.
Felix Steinhauser spent 14 years digitising operations at SIXT — most recently as Director of AI Strategy. Vectimo isn't a consulting firm that delivers PowerPoints. We build what we recommend. We know the reality of operational teams: tight staff, legacy systems, no time for IT projects. That's exactly what our approach is built for.
Data protection and legal certainty.
Frequently asked questions
Do we need to switch our existing software (DOMUS/Immoware/Casavi)?
No. We integrate into your existing software or supplement it — no switch required.
What happens with our tenant data?
All data stays in Germany, GDPR-compliant. No US cloud services, no data transfers abroad.
How long does the implementation take?
4 weeks. Fixed price. From audit to rollout.
What if the AI makes a mistake?
You approve every reminder and every response before it goes out. Human in the loop — always.
We're very small (under 100 units) — is this a fit?
Honestly: no. We work with portfolios of roughly 100+ units, because the investment doesn't pay off below that.
Let's talk for 30 minutes.
We'll listen to where you're currently losing time, and tell you honestly whether AI automation makes sense for you. Free, no strings attached, no sales pitch.