// results

Real impact, not demos

We measure success in hours saved, revenue recovered, and payback periods measured in weeks -- not months.

The results shown below are from specific client engagements. Individual outcomes depend on business size, existing processes, team adoption, and implementation quality. These figures are illustrative and are not a guarantee or forecast of results for your business.

Featured Case Study

QuoteFlow: Quote Automation for Trade Businesses

Trade Services / Custom Fabrication / Barcelona, Spain / Quote Automation

The Problem

The founder was spending roughly 80% of his working time on manual quote creation. Each site visit generated 2-3 hours of admin work: measuring, looking up materials, calculating prices, formatting PDFs. With 10+ quotes per week, the business was bottlenecked by its own quoting process. This is a common problem across trade businesses — electricians, plumbers, HVAC contractors, and custom fabricators all face the same manual quoting bottleneck.

The Solution

We built QuoteFlow: a voice-to-quote pipeline designed for trade businesses. The founder now records observations during site visits on his phone. AI transcribes the recording, extracts line items and measurements, matches against the existing price list, and generates a branded PDF quote. Total time: 20 minutes instead of 3 hours. QuoteFlow is now being rolled out to additional trade businesses across Spain and Germany.

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$ vectimo results --show

Time per quote 3 hours → 20 minutes

Weekly hours on quotes 30 hours → 3.5 hours

Quote turnaround 2-3 days → Same day

Hours saved per week 26.5

Payback period <3 weeks

Annual savings ~€69,000

Setup time 2.5 weeks

Featured Case Study

Hotel Guest Service Automation: 24/7 Support Without Hiring

Hospitality / Hotels / Barcelona, Spain / Custom AI Build

The Problem

Small hotel group (3 properties, 120 rooms total) drowning in repetitive guest queries: check-in times, amenities, local recommendations, booking modifications. Front desk staff spending 40% of shift answering the same 20 questions. After-hours calls going to voicemail, leading to negative reviews. No budget to hire 24/7 reception staff.

The Solution

Deployed multilingual AI chatbot (EN, ES, DE) integrated with hotel website, WhatsApp, and booking system. Handles 80% of common queries automatically, escalates complex requests to staff. Auto-responds to booking modifications, upsells room upgrades and spa services, provides personalized local recommendations based on guest preferences. Integrated with PMS (Property Management System) for real-time availability.

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$ vectimo results --show

Guest query response time Business hours only → 24/7 instant

Routine queries handled Manual → 80% automated

Front desk workload 40% repetitive → 10% repetitive

Guest satisfaction score +22% improvement

Upsell conversion €8,400/month incremental revenue

Staffing cost avoided ~€45,000/year (2 FTE)

Languages supported EN, ES, DE

Featured Case Study

Property Management: 75% Faster Leasing, 80% Tenant Queries Automated

Real Estate / Property Management / Amsterdam, Netherlands / Custom AI Build

The Problem

Property management company (500+ residential units, 8 property managers) overwhelmed by tenant communication: maintenance requests, lease questions, move-in/move-out coordination, rent payment inquiries. Team handling 100+ tenant interactions daily via phone, email, and SMS. Average response time: 6-8 hours. Leasing process taking 14-21 days from inquiry to signed lease. High tenant turnover due to communication frustrations.

The Solution

Deployed AI tenant communication platform integrated with property management system (Yardi): 24/7 multilingual chatbot (NL, EN) handles routine inquiries, maintenance requests, lease document delivery, rent payment questions. Automated leasing workflow: pre-screening, application processing, background checks, lease generation, e-signature. AI routes complex issues to human property managers with full context. Automated move-in/move-out checklists and inspections.

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$ vectimo results --show

Tenant query response time 6-8 hours → Instant (24/7)

Leasing cycle duration 14-21 days → 5-7 days

Property manager workload 100+ interactions/day → 20 escalations/day

Tenant queries automated 80%

Leasing speed 75% faster

Tenant satisfaction (NPS) +42 points

Vacancy reduction -35% (faster leasing)

More results

Instagram & Content Full Automation

SaaS / Content Publishing / Barcelona, Spain

Instagram content creation 8-10h/week → 0h/week (full auto)

Blog + SEO time 5-7h/week → 0h/week (full auto)

Content consistency Manual, irregular → Daily, automated

Annual time savings ~650 hours*

Automation level 100% full automation*

Content channels Instagram + Blog + SEO + Reels*

Enterprise Workforce Enablement: Secure LLM Access

Transportation & Mobility / Europe

Employees enabled 0 → 500+ (pilot)

Knowledge bases Disconnected → 3 integrated

Data security Shadow IT risk → Enterprise-grade

Rollout time 8 weeks*

Use cases deployed Customer service, ops, docs*

Models supported GPT-4 + Claude + custom*

Insurance Quote Automation: From 24 Hours to 3 Hours

Insurance / Brokerage / Munich, Germany

Quote turnaround time 24-48 hours → 3-4 hours

Quotes per underwriter/week 10-12 → 22-25

Manual data entry time 60% of workday → 20% of workday

Productivity gain 2x per underwriter*

Quote volume capacity +120%*

Close rate improvement +12%*

Logistics Dispatch Optimization: 12% Cost Reduction, Better On-Time

Transportation & Logistics / Valencia, Spain

Route planning time 3 hours/day → 10 minutes/day

On-time delivery rate 78% → 89%

Fuel costs Baseline → -12%

Operational cost reduction 12%*

Miles driven reduction -10% annually*

Vehicle downtime -18%*

E-Commerce Customer Support: 65% Automation, 24/7 Availability

E-Commerce / Retail / Seville, Spain

Query resolution rate Business hours → 65% instant, 24/7

Average response time 4-6 hours → 15 minutes

Support team capacity 180 tickets/day → 450+ tickets/day

Customer satisfaction +28% (CSAT 87%)*

Support cost per ticket -52%*

Team productivity 2.5x increase*

Medical Practice Scheduling: 50% Fewer No-Shows, 24/7 Booking

Healthcare / Medical Practice / Munich, Germany

Appointment booking hours 8am-6pm weekdays → 24/7 automated

No-show rate 25-28% → 14%

Phone call volume 280+ calls/day → 90 calls/day (-68%)

Revenue recovered ~€85,000/year from reduced no-shows*

Reception workload -55% phone time*

Patient satisfaction +32% (booking convenience)*

Recruitment Screening: 65% Time Saved, 6x More Candidates Reviewed

Professional Services / Recruitment / Madrid, Spain

Resume screening time 15-18 hours/week per recruiter → 5-6 hours/week per recruiter

Candidates reviewed/recruiter 50-60/week → 300+/week

Time-to-interview 12-14 days → 5-6 days

Screening time saved 65% per hire*

Candidate review capacity 6x increase*

Placement rate +18% (better matching)*

Construction Bid Automation: 55% Faster Proposals, Better Win Rate

Construction / General Contracting / Frankfurt, Germany

Bid preparation time 40-55 hours → 16-20 hours

Bids submitted/month 8-10 → 14-16

Proposal deadline misses 15-18% → <5%

Bid speed 55% faster*

Win rate +14% (now 22% win rate)*

Bid volume capacity +60%*

More case studies coming

Coming Q2 2026

Retail Analytics: ML-Powered Pricing Optimization

Retail / E-commerce

Coming Q2 2026

IT Service Desk Automation

Managed IT Services

Coming Q2 2026

Legal Contract Review: 240 Hours Saved Per Lawyer Per Year

Professional Services / Legal

Coming Q2 2026

Manufacturing Predictive Maintenance: 40% Less Downtime, €2M Saved

Manufacturing / Production

* Results from specific engagements. Individual results vary based on business size, existing processes, team adoption, and implementation quality.

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